COUNCIL MEETING SUMMARY MAY 5, 2026
Willoughby City Council Meeting Summary
• May 5, 2026 •
Ken Kary • Councilman Ward 2
NOTE
These notes “are not” the official minutes for Willoughby City Council.
The views I express in these Council Meeting Summaries are my own and do not reflect any official view or position of the City of Willoughby.
The “official” Council Minutes are posted on the City of Willoughby Website
https://willoughbyohio.com/city-council/
Committee Meetings:
ENVIRONMENTAL PLANNING COMMITTEE MEETING:
Committee: Ken Kary, Dan Anderson, Dan Garry
The purpose of the Environmental Planning Committee is to review:
EAS #3-3-26 - Construction of six (6) duplexes located at 1200 Lost Nation Road (Windermere Village).
This E.A.S. was amended and tabled
EAS #4-3-26 - Construction of a wireless communication tower located at 4822 E. 355th Street (TAG Towers Ill LLC).
AGENDA
REGULAR COUNCIL MEETING May 5, 2026
APPROVAL OF MINUTES-
Regular Council Meeting of April 21, 2026
STANDING AND REGULAR COMMITTEE REPORTS
Mr. Tomaselli thanked Chief Ungar for bringing the new ambulance to City Hall this evening. Mr. Carr noted the ambulance came in under
$100,000 budget.
CORRESPONDENCE
Clerk Novak read a request from the Ohio Division of Liquor Control for a stock transfer for G & HR Gas LLC, Harrys Beverage, 3525 Lost Nation Road, Willoughby, OH 44094. There were no objections.
PUBLIC PORTION
Councilwoman Sievers read a proclamation honoring Willoughby Baseball League’s 75th anniversary. There will be a celebration at Todd Field all day on Saturday, May 9th for the anniversary. Mayor Fiala presented the proclamation to the Willoughby Baseball League.
Jeffrey Malecki, 1249 South Beachview Road, Willoughby, Ohio –
Mr. Malecki stated he was here tonight as a member of the community to speak on the McKinley–Windermere Village project, even though it was tabled this evening. At this juncture, it is evident that the City and the residents have reached an impasse. Residents have consistently voiced their concerns in significant numbers. These concerns include issues related to density, compatibility with the existing neighborhood, safety, infrastructure, and the overall impact this development may have on the community. Despite ongoing engagement, there has not been a meaningful resolution that adequately addresses these issues.
When a matter reaches this level of deadlock, the City’s ordinances provide a clear path forward. He stated he wanted to specifically reference Ordinance 1109.074, “Review by Others.” This ordinance exists for situations of this nature; projects of such scale and impact have the potential to significantly affect neighborhood design, the integrity of surrounding streets, and the future development of adjacent properties.
He stated that the project is not a routine subdivision. It is a project that will permanently shape the character and functionality of the neighborhood. Given the magnitude of its potential impact, the ordinance not only allows but expects the need for an independent professional analysis. Engaging an outside planner, city engineer, or landscape architect, individuals without a vested interest would provide an objective evaluation as to whether this proposal aligns with sound planning principles and the long-term interests of the community.
He stated that public trust is strained. Many residents feel their concerns have not been fully heard, and confidence in the process is diminishing. Invoking this ordinance should not be viewed as a delay tactic, but rather as a responsible step toward ensuring transparency, accountability, and well-informed decision-making. It helps ensure that any final decision is not only legally defensible, but also grounded in unbiased, professional expertise. He stated that if a mutual agreement cannot be reached and it is clear that one has not, it is incumbent that the City utilizes every available tool to arrive at the best possible outcome. He respectfully requests that the City require an independent review under Ordinance 1109.074 before any final action is taken. Once this development is completed, its impacts will be permanent.
Nicholas Coma, 1372 Brooks Drive, Willoughby, Ohio -
Mr. Coma stated he wanted to express his sincere appreciation for the recent proclamation and ongoing support of Willoughby Baseball. He stated he has been a coach for 11 years and is currently coaching both the 14U and 10U teams.
Mr. Coma stated he was here tonight to bring attention to the condition of Daniels Field. Last night, during a scheduled game, the umpires assessed the field and ultimately determined that the playing conditions were inadequate. For his 14U team, which plays on a full 60-90 field, Daniels Field cannot currently accommodate safe and proper play. The base paths are too close to the grass, and there is a significant lip along the infield that creates unsafe conditions. He stated that a lot of improvement has already been made such as upgraded fencing, improved netting, and additional infield dirt; however, the field still does not meet the standards required for his travel league. He has been cautioned that the current conditions are considered both unplayable and unsafe.
He wanted to bring this issue to the City’s attention in hopes that it can be prioritized moving forward. There are a large number of young athletes in the community, and there is already a limited number of suitable fields available. The field was previously utilized by the high school at the JV level, but since their relocation to Willoughby Hills, it is no longer being used in that capacity. Ms. Keller stated that the ballfield improvements are part of the capital money discussion.
Bill Collins, 3849 South Beachview Road, Willoughby, Ohio -
Mr. Collins thanked Council in securing a delay of a few weeks on the Windermere Project. He stated he wanted to clarify a key point, which he believes may have already been addressed: is the entire parcel of land including the building considered a single property that will be sold as one development? This is an important question for the community.
There is significant concern among residents that the building will be included in the sale. From the resident’s perspective, developers are typically focused on maximizing profitability, and it is unlikely they would retain the building to preserve the existing community. Instead, there is a strong belief that the structure would be demolished to make way for additional units. He stated that many in the community feel this outcome is almost certain if the building is included in the transaction.
If, however, the building is excluded, the property would presumably need to be subdivided. That process would require approval, and he hopes the City would carefully consider denying such a request. Additionally, he stated he wanted to revisit past discussions regarding the north end of Willoughby. Years ago, Council acknowledged efforts to improve the area’s image and move away from the perception of being “the other side of the tracks.” While recent initiatives such as the Osborne Park project are positive steps forward, this proposed development does not appear to align with those goals. In fact, it may undermine the broader vision of community improvement.
For that reason alone, Mr. Collins stated that the proposal warrants serious reconsideration. Even if all technical requirements are met, Council still retains the authority to deny the request. Should that decision be challenged, Mr. Collins believes Council would have strong support from the broader community. It is also important to note that concern is growing beyond the immediate area. Residents from mid and south Willoughby are becoming aware of the situation and are voicing their opposition as well. For more than three years, the community has consistently expressed its position on this issue. At the meeting held at McKinley, there was a clear statement that if the community did not support the project, it would not move forward. He is trying to understand how the current situation aligns with that commitment. He stated that when the matter returns, the concerns of the community will be taken into full consideration and that the proposal will ultimately be denied.
Daniel Rowan, 38647 Ninadell Avenue, Willoughby, Ohio - Mr. Rowan stated he has serious concerns regarding the proposed Windermere Housing project. He stated that based on his understanding, the development appears to function as a form of permanent supportive housing, which is intended to address homelessness by placing individuals coming from extended housing situations. These programs often serve individuals who may be dealing with mental health challenges and substance use disorders. While he recognizes the broader mission of addressing homelessness, he questions whether this particular location is appropriate for such a project.
Mr. Rowan stated that it appears that public funds are being allocated to a private entity, and the cost structure raises questions. For example, the allocation of approximately $3 million for a relatively small number of units seems unusually high, and it is unclear what the total financial obligation will ultimately be once permitting, environmental approvals, and other associated costs are included. This raises concerns about fiscal transparency and accountability. He believes that the project may not accurately reflect the current character of the neighborhood. As a lifelong resident who attended McKinley Elementary, he can attest that the neighborhood has evolved significantly, and he is concerned that the proposal does not adequately account for these changes.
Finally, he stated he wanted to raise concerns about potential ethical considerations. There appear to be relationships and activities involving local officials and individuals associated with this project that could present a conflict of interest or, at minimum, warrant further review.
Vivian Stropke, 899 Shadowrow Avenue Willoughby, Ohio -
Ms. Stropke stated she was recently made aware of the proposed building situation affecting her area. She has lived in her home for 33 years and deeply values the character of the neighborhood. It is a quiet, park-like community with many family-friendly amenities, including a beautiful park, swimming pool, playground, candy shop, and ice cream store. She respectfully asked that any decisions made help preserve the safety, charm, and quality of life that residents have come to appreciate.
NEW BUSINESS
RESOLUTION NO. 2026-43
A resolution approving EAS #3-3-26 for the construction of six (6) duplexes located at 1200 Lost Nation Road (Windermere Village).
Mr. Carr stated this resolution will be tabled as discussed. While an amendment has been proposed, it can be addressed when the matter is reintroduced. Mr. Lucas stated for the record, following discussions between the developer and Councilman Kary, the proposal has been revised from six to five duplexes, with the sixth parcel designated as green space. Mr. Lucas recommended amending the resolution this evening so it is reflected on the next agenda.
Motion made by Ms. Sievers and seconded by Mr. Anderson to amend Resolution No. 2026-43 striking out six (6) duplexes and replacing with five (5) duplexes.
Roll Call 7 yes
0 no Motion carried 7 to 0
Motion made by Ms. Sievers and seconded by Mr. Anderson to table Resolution No. 2026-43.
Roll Call 7 yes
0 no Motion carried 7 to 0
RESOLUTION NO. 2026-44. Motion carried 7 to 0
A resolution approving EAS #4-3-26 for construction of a wireless communication tower located at 4822 E. 355th Street (TAG Towers Ill LLC).
Mr. Carr stated this EAS was discussed earlier this evening.
RESOLUTION NO. 2026-45 Motion carried 7 to 0
A resolution pursuant to Sections 5705.19 and 5705.191 of the Ohio Revised Code submitting to the electors of the City of Willoughby, County of Lake, State of Ohio, the question of a renewal of a nine-tenths (0.9) of one mill tax levy for the purpose of current expenses.
Mr. Carr stated this is the final step to submit the levy to go on the ballot in November. This levy will generate approximately $157,000 a year.
RESOLUTION NO. 2026-46 Motion carried 7 to 0
A resolution pursuant to Sections 5705.19 and 5705.191 of the Ohio Revised Code submitting to the electors of the City of Willoughby, County of Lake, State of Ohio, the question of a renewal of a two (2) mill tax levy for the purpose of general construction, reconstruction, resurfacing, and repair of streets, roads, and bridges in the City.
Mr. Carr stated this is the second levy that will be on the ballot in November. This levy will generate a little over $1.2 million for road and bridge repairs.
ORDINANCE NO. 2026-47 First Reading
An ordinance amending Chapter 913 of the Codified Ordinances of the City of Willoughby, Ohio, titled "Sanitary Sewerage Systems Charges", specifically, replacing Section 913.14, titled, "Sanitary Sewer Tap-in Fees".
Mr. Knecht stated this ordinance updates tap-in fees to reflect inflation and the substantial investments made in system upgrades. The goal is to align the City’s rates more closely with surrounding communities while modernizing the ordinance overall.
Mr. Carr stated he had difficulty identifying the specific changes, as the document did not include strikethroughs. It was unclear whether this was entirely new language or a revision. Mr. Knecht stated the primary changes are to the fee structure, along with minor wording updates throughout. He confirmed that this is an update to the existing fee structure. Mr. Tomaselli confirmed that the prior tap-in fee was $1,000. The proposal increases it to $4,500 for properties outside the City and $3,500 within the City.
Mr. Luciano asked if the fee structure varies by number of bedrooms. He noted that the language references up to three bedrooms but does not clearly address larger single-family homes with four bedrooms. Mr. Luciano asked what happens if there are four bedrooms. Mr. Knecht stated that it falls under the next section under multiple family units. It was agreed that updates should take place more frequently as the rates haven’t been updated in 20 years. Despite the increase, the proposed rates are consistent with regional standards and reflect infrastructure investments. Mr. Carr stated there is still confusion, particularly regarding how single-family homes with more than three bedrooms are categorized. He suggested Council consider tabling this item or allowing time for additional clarification. Mr. Lucas recommended placing it on first reading to allow staff time to provide clarification and, if needed, propose amendments before the second reading.
ORDINANCE NO. 2026-48 Motion carried 7 to 0
An ordinance amending Chapter 951 of the Codified Ordinances of the City of Willoughby, Ohio, titled, "Point of Sale Inspection"; specifically, Section 951.01 titled, "Certificates of Inspection and Occupancy Required."
Mr. Knecht stated that the redline revisions update the ordinance to reflect current technologies while emphasizing full replacement rather than alternative fixes. The changes clarify issues such as cracks, gaps, and loose or missing sections, correct “cement” to “concrete,” and require that work be completed by a contractor registered with the City. Mr. Carr questioned the prohibition on lifting sidewalk slabs, noting personal experience where lifting proved effective and long-lasting, and expressed concern about removing it as an option. Mr. Anderson stated he supports the restriction, explaining that most sidewalk movement is caused by tree roots and lifting typically fails within a few years unless the root problem is addressed. Mr. Carr acknowledged this and he stated that not all situations involve roots and preferred allowing lifting at least in some cases. Mr. Knecht stated that field experience shows lifting often creates uneven surfaces and additional hazards, leading to the decision to exclude it. Discussion clarified that previously completed lifting would not cause a failure at sale if still within tolerance, but lifting done to avoid a required replacement would not be accepted. Additional concerns were raised about unattractive caulking fixes, and it was confirmed that existing brick sidewalks may remain if they meet standards, though new brick installations will be at the discretion of the Service Director. Mr. Carr agreed to defer to staff experience.
RESOLUTION NO. 2026-49 Motion carried 7 to 0
A resolution authorizing a temporary moratorium on the acceptance, processing, or approval of any application for gasoline stations or automobile service stations within the City of Willoughby for 6 months after the effective date of this resolution, and declaring an emergency.
Mayor Fiala stated the administration requested six months to reevaluate whether standalone gas stations should remain allowed in the general business district after another Lost Nation landowner quickly came forward following approval of the last gas station, giving Council time to discuss possible code changes. Mr. Carr asked whether the proposed project near Route 306 at the old Burger King site, which had already gone through review last year, would be affected. Mr. Tomaselli stated that project had already been approved but had not yet moved forward to construction. Mr. Keller stated that plans had been submitted and approved and the developer was likely waiting on contractors. Mr. Carr clarified that the proposed pause would not affect that project or the gas station most recently approved. Mr. Carr asked whether the administration was considering requiring future gas stations to be tied to an accessory use or larger development plan. Mayor Fiala explained that if a refueling station is meant to be an economic driver, the City should expect additional development, such as a convenience store, food store, coffee shop, or similar commitment, rather than a standalone gas station.
RESOLUTION NO. 2026-50 Motion carried 7 to 0
A resolution authorizing the Mayor to distribute request for proposals for Todd Field Improvements related to the Chagrin River Trail Project, and declaring an emergency.
Mayor Fiala explained that the City has $600,000 in grant funding that must be spent in the Todd Field area, including money designated for access to the Chagrin River Trail, and that the City plans to repurpose part of the funding by scaling back the amphitheater concept previously proposed and instead making improvements along Glenn Avenue, including possible parking upgrades. He noted that because the grant was originally structured around the amphitheater, the City must still include a smaller amphitheater component in order to use the funds. He stated that the grant was awarded in the 2022 capital cycle and that, although there is no formal spending deadline, the City has recently been pressured by the Ohio Facilities Construction Commission (OFCC) and Ohio Department of Natural Resources (ODNR) to demonstrate progress, especially because it has another capital grant request pending. To move the project forward, the City plans to seek design-build proposals for what is primarily an earthwork and civil engineering project, using advanced schematic documents already prepared by Verdantas to obtain accurate pricing. Mr. Tomaselli asked whether the urgency was tied to a formal grant timetable, and Mayor Fiala clarified that the urgency is self-imposed but necessary to show the state that the City will responsibly spend grant funds it receives.
RESOLUTION NO. 2026-51 Motion carried 7 to 0
A resolution authorizing the Mayor to accept and enter into an amendment to the lease agreements between Lake Business Products and the City to provide desktop printers and copiers for use by various City Departments, and declaring an emergency.
Mr. Carr stated this was referenced in Ms. Hoffman’s memo and indicates an effort to simplify operations and reduce costs, which is beneficial. Ms. Hoffman stated that monthly lease payments for the printers is being lowered, and while the vendor could have declined the request, they were cooperative after discussions with the IT manager.
RESOLUTION NO. 2026-52 Motion carried 7 to 0
A resolution authorizing the Mayor to enter into an agreement with Constellation NewEnergy, Inc. for the purchase of electricity for the City of Willoughby's Street Lighting for a period of thirty-six (36) months effective with the May, 2026 meter read date, and declaring an emergency.
Mr. Knecht stated that Mr. Gorka conducted his usual thorough review of the City’s power needs, solicited bids, and identified the best options based on cost and appropriate term lengths. The two agreements include a 36‑month contract and a 24‑month contract each with a different provider. Mr. Gorka carefully vetted both companies; one he knows well, and the other, while new to the City, has a strong track record and appears to be a major industry player. The use of two providers reflects differences in power usage: street lighting demand is consistent and easier to procure, while plant usage varies, making it more complex. Additionally, Assistant Superintendent Mike Brooks has been working alongside Mr. Gorka to learn the process and support future continuity.
RESOLUTION NO. 2026-53 Motion carried 7 to 0
A resolution authorizing the Mayor to enter into an agreement with Dynegy Energy Services East, LLC for the purchase of electricity for the Willoughby-Eastlake Water Pollution Control Center for a period of twenty four (24) months effective with the June, 2026 meter read date, and declaring an emergency.
No discussion.
NOTE:
For accuracy, this section has been copied from the council meeting minutes
MAYORS REPORT
Mayor Fiala stated that at Councilwoman Sievers request, the City has initiated code revisions to eliminate two family homes from the R50 district. It will go before the Planning Commission, and then from there it will go to Council.
DIRECTOR’S REPORTS
.
City Engineer Lannon – Mr. Lannon stated that bids have gone out for the SOM Center Road and Ridge Road sidewalk projects, as well as for the voluntary program. While final bid results are not expected in time for the next council meeting, preliminary information may be available for discussion. Mr. Carr asked about the work associated with Route 84 that is expected to begin after June 1, following the end of the school year. Discussion focused on anticipated traffic impacts, including resident concerns about possible diversion onto neighborhood streets such as Willoughcroft, Shankland, and Arlington. Mr. Lannon stated that traffic for the sidewalk projects will be maintained with flaggers, while the retaining wall project on Route 84 will require a full closure. Mr. Lannon stated that no formal detour route has been finalized for neighborhood streets, but acknowledged that drivers may seek alternate routes. The City is also coordinating with Willoughby Hills regarding nearby River Road work in an effort to reduce overlapping traffic disruptions and improve overall traffic management.
Fire Chief Ungar – Regarding the new ambulance that was at City Hall this evening, Chief Ungar stated he appreciates Council’s and administration’s continued support in keeping his fleet in top shape and the patience afforded on the project. Although the vehicle was approved in 2023 and was expected to take about 15 months, the refurbishment ended up taking nearly three years due to delays beyond his control. Fortunately, it is now complete, and as Councilman Luciano noted, the cost savings provide at least a silver lining. Mr. Carr asked about the timeline for the refurbishment versus the long lead time for ordering new. Chief Ungar stated the timeline likely would have been about three years either way. However, the final refurbishment cost was about
$230,000, compared with more than $415,000 for a new vehicle next year, so the savings was still significant.
Chief Building and Zoning Inspector Keller – No report. Mr. Kary stated that AT&T has been laying fiber throughout the City, and there have been complaints about the quality of the work. Does the City have any authority over how they do it? Mr. Keller stated that if the work is in the right-of-way, the contractor is required to restore it properly. If anyone has a specific issue, they should call Mr. Keller or the Service Department.
Mr. Kary stated he received calls today from Fairway Glen residents who thought City trucks were causing problems, but they were actually an AT&T subcontractor. They were parking on Fairway Glen property and blocking children from getting to their buses, creating a real mess. He asked if someone could follow up on that tomorrow. Mr. Keller stated he would follow up. Mr. Kary voiced concerns about the installing of the line outside the house i.e., “rope-a-dope” instead of installing a box first and running the line through that. Mr. Carr stated his concerns were more about the street work than the house connections. Some of the boxes were very large and the lawns looked awful.
COUNCIL REPORTS
Ms. Sievers – Ms. Sievers thanked everyone for attending this evening; residents presence and engagement are always greatly appreciated and play a vital role in supporting her work as a Councilwoman. She thanked Council for tabling the Windermere project. She believes it is a prudent approach that allows additional time for careful review and consideration. Ms. Sievers encouraged everyone to attend the 75th anniversary of Willoughby Baseball. The event will begin at 9:00 a.m. and feature a full day of festivities, including two live bands.
Mr. Kary – Mr. Kary stated he, too, was glad that Council tabled the EAS for McKinley so that communication can take place regarding the questions raised by Council this evening.
ADJOURNMENT
COMMENTS BY COUNCILMAN KARY
Fairly late this evening. The eve of a very important City Council Meeting regarding the vote on the Windermere Village Complex that would be built behind McKinley Community Outreach Center (1200 Lost Nation Rd.). Talk of this project began almost three years ago, with considerable resistance from the residents of Ward 1. Now, Extended Housing of Lake County has made a goal of purchasing property behind the McKinley Center. Their plan is to build 5 “duplexes” on the property zoned R50. This has been, for me, the most complex and difficult proposal to review as both a Planning Commission Member and City Council Member in my years of service. I totally understand the community's message, which is not happy with this plan. I also understand my obligation to abide by the laws of our nation, state, and city. I ask that, whatever guidance I can draw upon, my decisions be made in the best interest of all parties involved. I have made what I believe has been a supportive effort for the neighborhood, given all that was placed before me over the past several months of meetings and conversations. This Plan has passed the Planning Commission unanimously and will now be before the City Council tomorrow evening. I will open the meeting with my position as Chairman of the Environmental Planning Committee. Residents have claimed that they have not been heard. Trust me, they have been heard. I ask for the wisdom to make thoughtful decisions, the courage to stand by principle, and the perspective to always keep the best interests of our community and city at the center of my decisions.
Sincerely,
Ken
NOTE
The views I express in these Council Meeting Summaries are my own and do not reflect any official view or position of the City of Willoughby. The “official” Council Minutes are posted on the
City of Willoughby Website
https://willoughbyohio.com/city-council/