COUNCIL MEETING SUMMARY JULY 14, 2026
Willoughby City Council Meeting Summary
• July 14, 2026 •
Ken Kary • Councilman Ward 2
NOTE
These notes “are not” the official minutes for Willoughby City Council.
The views I express in these Council Meeting Summaries are my own and do not reflect any official view or position of the City of Willoughby.
The “official” Council Minutes are posted on the City of Willoughby Website
https://willoughbyohio.com/city-council/
Committee Meetings:
ENVIRONMENTAL PLANNING COMMITTEE MEETING:
Committee: Ken Kary, Dan Anderson, Dan Garry
The purpose of the Environmental Planning Committee Meeting is to discuss:
EAS #6-4-26 - Construction of an addition to the existing building located at 38264 Willoughby Parkway (US Foils).
EAS #6-4-26:
The project is for a 1,785 sq. ft. office addition to the existing one-story office building for US Foils located at 38264 Willoughby Pkwy., Willoughby, OH 44094
EAS #6-4-26
Construction of an addition to the existing building located at 38264 Willoughby Parkway (US Foils).
Mr. Edman explained that the proposal is for an addition to U.S. Foils’ existing facility on Willoughby Parkway. The expansion consists of a one-story office addition designed to match the existing building in height, materials, brickwork, and windows. The project will extend into the current parking area, helping to separate employee vehicle traffic from truck traffic serving the loading docks. The addition will include seven new offices and landscaping, making it a straightforward office expansion. Mr. Kary summarized the project details, noting that the office addition at 38264 Willoughby Parkway will add approximately 17,185 square feet and feature brick masonry finishes matching the existing office building. Mr. Edman confirmed the description was accurate. Mr. Kary reviewed the project and found minimal traffic impact, no stormwater concerns, no police or fire issues, and no concerns related to noise, air quality, water pollution, schools, or hazardous materials.
Regarding the construction timeline, Mr. Edman stated that design and permitting are complete and construction can begin as soon as the permit is released. The owner is eager to move forward, and the project is expected to take approximately eight months, with completion anticipated in 2027.
With no further questions from the committee or council, Mr. Kary noted that the Planning Commission had recommended approval. Mr. Kary stated the committee recommends passage of EAS #6-4-26. Mr. Kary stated that the City is appreciative of U.S. Foils’ continued growth and investment in Willoughby and was pleased to see the business remain and expand within the community.
The Environmental Planning Committee adjourned at 5:40 p.m.
SAFETY COMMITTEE MEETING:
Committee: John Tomaselli, Ken Kary, Dan Anderson
The purpose of the Safety Committee meeting is to discuss e-bikes and low speed vehicles.
Mr. Tomaselli stated that the purpose of tonight’s discussion was to address the increasing number of complaints and concerns related to e-bikes and other micro-mobility devices, including electric scooters, hoverboards, and similar powered devices. He noted that the issue was not unique to Willoughby, as communities throughout Northeast Ohio and across the state are grappling with similar concerns and considering regulatory measures. Mr. Tomaselli asked Police Chief Schultz to provide an overview of current concerns and enforcement challenges.
Chief Schultz stated that the Police Department's concerns primarily center on safety rather than recreation. He acknowledged that most riders are young people simply looking to enjoy summertime activities and that many riders are not intentionally causing problems. However, the department has observed a consistent pattern of unsafe conduct involving e-bikes and similar devices. Complaints have included riders traveling three abreast in roadways, operating on sidewalks in downtown, weaving in and out of traffic, failing to obey stop signs and traffic signals, carrying passengers inappropriately, and riding without helmets. According to the Chief, many of the riders appear to be under the age of 16 and often lack a basic understanding of the rules that govern roadways and pedestrian areas.
Chief Schultz stressed that parents bear significant responsibility when purchasing these e-bikes for their children. He expressed concern that many parents may not fully understand the capabilities of modern e-bikes, some of which can travel at speeds far exceeding those of traditional bicycles. He questioned whether sufficient conversations are occurring at home regarding safe operation, helmet use, traffic laws, and where these devices may legally be ridden. While the Police Department has attempted to increase public awareness through social media posts and other educational messaging, he stated that the effectiveness of those efforts ultimately depends on parental engagement.
Chief Schultz explained that enforcement is made more difficult by Ohio's existing e-bike regulations, which distinguish between Class 1, Class 2, and Class 3 e-bikes. Each classification carries different rules and restrictions, making it challenging for both the public and officers to quickly determine whether a rider is operating legally. He noted that from a practical standpoint, it is nearly impossible for an officer to identify the class of an e-bike simply by observing it traveling at speed, which complicates enforcement efforts.
Chief Schultz stated today while traveling through downtown Willoughby, he observed two juveniles (between 12 and 14 years old) riding a single e-bike eastbound on a crowded sidewalk along Euclid Avenue. Neither rider wore a helmet, and having two riders is not permitted under the Ohio Revised Code. Later that same day, an officer stopped three juveniles attempting to ride e-bikes/electric dirt bikes into downtown Willoughby. The officer instructed them to dismount and walk their bikes because motorized devices are not permitted in downtown. These situations raised concerns about whether parents had discussed with their children where these devices could legally and safely be operated.
The Chief emphasized that law enforcement resources should remain focused on more serious public safety issues. He stated that one of the same officers who had addressed e-bike concerns earlier in the day also conducted a traffic stop that resulted in the arrest of a wanted individual and the recovery of both illegal drugs and a firearm. While officers will continue addressing unsafe e-bike behavior when observed, he stated that he does not want the department to become what he called the "e-bike police," constantly chasing riders throughout the City at the expense of addressing more significant criminal activity.
Chief Schultz also described a recent e-bike-versus-vehicle accident that occurred within the City. In that case, a juvenile rider returned home after the collision and his mother later contacted police. During the investigation, officers interviewed witnesses, spoke with the motor vehicle driver, and reviewed the circumstances of the crash. The investigation ultimately determined that the e-bike rider was at fault. Fortunately, the injuries were relatively minor, consisting mostly of scrapes and bruises. However, the incident underscored the risks associated with inexperienced riders operating motorized bicycles around vehicle traffic. Chief Schultz stated that Mentor had a more serious e-bike accident and that his greatest concern is preventing a future tragedy involving serious injury or death. Chief Schultz stated he liked the restrictions on the proposed legislation presented by Law Director McConville.
Mr. Kary agreed with Chief Schultz’s assessment and shared experiences from his own neighborhood. He noted that residents, particularly older adults, have expressed concerns about young riders speeding through residential streets, often operating side-by-side on scooters or e-bikes. In some situations, motorists backing from driveways have narrowly avoided collisions with riders. He indicated that additional signage is being installed and suggested that the City could consider some form of rider training and licensing. Drawing from his experience in education, Mr. Kary expressed skepticism that parents alone would consistently provide the necessary instruction.
Chief Schultz responded that educational programming could certainly be explored but clarified that the Police Department does not currently have authority to issue licenses that carry legal enforcement powers unless such authority were established through municipal legislation.
Mr. Tomaselli reviewed the major provisions of the proposed ordinance. Rather than relying on the state's class-based framework, the proposal would establish a simpler local standard Key provisions included prohibiting operation of an e-bike by anyone under 16 years of age, requiring riders and passengers under 18 to wear helmets, prohibiting operation of e-bikes on sidewalks within business districts, and requiring riders to provide an audible warning before overtaking pedestrians. Mr. Tomaselli stated that one of the most common complaints from residents is that e-bikes are nearly silent, allowing riders to approach pedestrians at high speeds without warning. Chief Schultz stated that according to state code, an individual isn’t allowed to engage the motor on a sidewalk.
Mr. McConville explained several enforcement mechanisms included in the draft legislation. One provision would authorize the Police Department to impound an e-bike when violations occur. The parent or guardian would then be required to retrieve the bike, creating an opportunity for officers to explain the ordinance and educate families about the rules. Another provision would prohibit parents from knowingly allowing children to violate the ordinance. This structure would allow officers to address first-time violations primarily through education while creating additional accountability if unsafe conduct continued.
There was discussion whether restrictions should go beyond business districts and prohibit e-bike operation on all sidewalks throughout the City. Mr. Carr stated that such a rule would be easier for residents to understand and for officers to enforce. He noted that many complaints originate in residential neighborhoods rather than downtown and involve pedestrians being startled or endangered by riders traveling at excessive speeds on sidewalks. Several Council members agreed that requiring riders to use streets and follow the rules applicable to bicycles would likely improve overall safety.
Ms. Sievers stated there should be a provision regarding the path at Osborne Park. Mr. McConville stated the proposed ordinance provides a blanket prohibition on the use of e-bikes on park property. There was discussion about whether e-bikes should be prohibited on City-owned park property and how such restrictions would interact with regulations enforced by Lake Metroparks. Questions arose regarding facilities such as Gully Brook Park, the Chagrin River Trail, and other public recreation areas. Chief Schultz explained that both the City’s police and Metroparks officers have authority within certain areas, although enforcement responsibilities are often coordinated. The ordinance as drafted broadly prohibits e-bike operation in parks and on trails intended for hiking, mountain biking, equestrian use, and similar recreational purposes. Mr. McConville stated that his interpretation is that the City’s ordinance would ultimately control, but it could be limited to City park property.
Mr. Carr noted that many of the public complaints attributed to e-bikes also involve electric scooters, hoverboards, Segways, electric skateboards, and similar devices capable of traveling 20 to 30 miles per hour. Council expressed interest in ensuring that future legislation addresses all such devices rather than focusing exclusively on e-bikes.
There was discussion regarding possible educational initiatives. Suggestions included a City-sponsored safety course, partnerships with the school district, or working with organizations such as Bike Cleveland to provide training for riders and families.
Mr. Tomaselli stated he had not intended to review golf carts in detail because that issue appeared to be more straightforward because golf carts are typically operated drivers, are licensed vehicles, and must maintain the appropriate speed on roads posted at 25 miles per hour or less. Mr. Carr stated that the proposed language limits golf carts to roads with speed limits of 25 miles per hour or less. He asked whether golf carts typically have seat belts. Mr. Kary stated that golf carts generally do not have seat belts, except in some communities such as The Villages in Florida, and not on golf course carts. Mr. Carr asked whether a golf cart designed for golf course use could obtain a license plate and, if so, whether seat belts would be required. Mr. McConville indicated that road-worthy golf carts are sold and that licensing would generally imply the vehicle meets applicable equipment requirements, including seat belts.
Mr. Luciano stated that many golf carts do not have speedometers, turn signals, windshield wipers, or other equipment referenced in the proposed legislation, even some models marketed as road-worthy. Mr. Luciano also questioned why language in the proposed legislation required only one working rear red taillight and one working brake light. Mr. McConville explained that the language was largely modeled after an ordinance from Kent, Ohio, which appeared to provide a comprehensive structure and list of requirements.
Mr. Luciano asked for clarification regarding the inspection process and the $20 fee, specifically whether the inspection would be annual or a one-time requirement for the life of the golf cart. After it was noted that the golf cart would have a license plate, Mr. Luciano asked if an inspection sticker could be renewed through the Police Department when the license plate is renewed. Mr. McConville agreed that approach would make sense and stated that the language could be clarified. Mr. Luciano suggested that, during inspection, the Police Department would likely inspect both brake lights and taillights to be working. Chief Schultz clarified that vehicles are required to have two working brake lights and two working headlights, and that most vehicles now also include a center brake light. The discussion emphasized that the inspection should reflect a reasonable standard for roadworthiness and that any deficiencies, such as a nonfunctioning brake light, would need to be corrected before the vehicle passed inspection.
Mr. Luciano also raised the logistics of transporting a golf cart to the Police Department for inspection, noting that a golf cart could not legally be driven on the road before it was approved and may need to be trailered or transported by truck. Chief Schultz explained that the Police Department already handles certain vehicle inspection matters, such as expired plates or equipment violations, by allowing owners time to correct the issue and bring the vehicle to the department for inspection. Chief Schultz stated that the Police Department does not make house calls for those inspections. The ordinance should make clear that it is the owner’s responsibility to get the golf cart to the Police Department for inspection.
Mr. Luciano noted that many vehicles now have only rear license plates and questioned whether the proposed language requiring both front and rear plates should be revised. Mr. Luciano stated that some golf carts in residential neighborhoods do not have tops or windshields and therefore likely would not pass inspection
Mr. Tomaselli stated that the e-bike legislation was being reviewed as items for consideration; if revised versions are brought before Council for legislation, there will be further discussion to ensure the proposals work as intended. He stated that the legislation would help law enforcement by avoiding a situation in which officers are expected to monitor every e-bike that passes by, provided that the legislation is not limited only to e-bikes.
The Safety Committee meeting adjourned at 6:18 p.m.
AGENDA
REGULAR COUNCIL MEETING
July 14, 2026
Absent: Councilman Anderson
PUBLIC HEARINGS-7:05 and 7:10 p.m.
Proposed C.O. Text Amendments
PUBLIC HEARINGS
Clerk Novak read the legal notice for the public hearing on the proposed Codified Ordinance text amendments (see attached). Council President Carr noted that the public hearing regarding Political Signs has been cancelled this evening.
Those speaking in Favor-Jeff Malecki, 1249 S Beachview Rd., Willoughby, Ohio- Mr. Malecki stated that he strongly supports the amendment. He stated the change is long overdue and should have been addressed years ago. While it's understandable for a homeowner to build a mother-in-law suite, it's an entirely different matter when properties are being monopolized that can't be sold. He stated that you cannot build a two-family home on an R-50 lot, and this situation should not be treated differently. He stated he believes this action is coming later than it should have but appreciates that it is finally being addressed.
Those speaking in Opposition - Councilman Carr read the following submitted by Greg Patt via e-mail.
To the Honorable President of Council and Members of Council,
I respectfully ask you to vote against removing duplexes as a permitted use in R-50 residential districts tonight. This proposal is not being driven by decades of evidence that duplexes harm our neighborhoods.
In fact, duplexes have been part of Willoughby for generations. They exist all throughout our city, including ALL of Lincoln Avenue, where they have coexisted successfully with single-family homes without diminishing neighborhood character. In fact, it has added to it. They provide a more reasonably priced home for starting families and others because they are less expensive to build with that common wall.
As evidence of that, Councilman Kary and all of his neighbors live in duplexes, and it is a beautiful and well-maintained development. The concern before Council today is not the buildings themselves. It is a concern over who may one day live in them. Zoning should be based on sound planning principles, not on fears or assumptions about future residents. If Council believes duplexes are incompatible with R-50 neighborhoods, that should be supported by planning evidence. But if duplexes have been appropriate for decades-and history shows they have here in Willoughby-then they should remain appropriate regardless of who occupies them. Willoughby has long been a community that values fairness, consistency, and opportunity. I respectfully ask you to preserve those values by rejecting or modifying this zoning change.
I believe Councilman Kary's main opinion is not allowing duplexes in the Lakeshore district. So maybe make it apply to just that sub-zoning district and not the rest of the city. Thank you for your consideration. Respectfully, Greg Patt, Community Activist
Clerk Novak read the legal notice for the public hearing to be held tonight on 2027 Tax Budget (see attached).
Those Speaking in Favor - No one spoke.
Those Speaking in Opposition - No one spoke.
APPROVAL OF MINUTES-
Regular Council Meeting of June 9, 2026
STANDING AND REGULAR COMMITTEE REPORTS
NO MAJOR REPORTS
CORRESPONDENCE
Clerk Novak read a request from the Ohio Division of Liquor Control for a D-2 and D-1 liquor permit for The Septathalon LLC, Septathlon, 4041 Erie Street, Willoughby, Ohio, 44094. There were no objections.
PUBLIC PORTION
Mayor Fiala presented Eric Mazelis the 2026 Outstanding Senior Citizen Volunteer of the Year award.
Michelle Fish, 38010 Poplar Drive, Willoughby, Ohio - Ms. Fish stated she was here tonight on behalf of the board of the Willoughby Arts Collaborative. She stated the board wanted to thank the City for their support for the utility box beautification project this summer.
Sean Smith, 5947 Halle Farm Drive, Willoughby, Ohio and Therese Haase, 5957 Halle Farm Drive, Willoughby, Ohio - Ms. Haase stated she and Mr. Smith were here tonight to discuss the vacant property at 34040 Ridge Road, located on the south side of Ridge Road near the Wickliffe-Willoughby border between the golf course and the apartment complex. Ms. Haase explained that she had recently taken photographs of the deteriorating home and discovered that the rear sliding door had been removed. She believes that kids from the nearby apartments may have entered the property, noting that she observed a ripped-open Amazon package and discarded HEPA filters inside. She reported the situation to the police and emphasized that the property is not only unsightly but has become a potential safety hazard for the community.
Mr. Smith referenced the "broken windows theory," which suggests that visible signs of neglect and disorder can encourage further vandalism and criminal activity. He pointed out the home's deteriorating condition, including loose siding and the missing rear door, and suggested temporary measures such as securing the siding, reinstalling the back door, and improving the home's appearance to discourage trespassing. He urged Council members to consider how they would feel if the property were located across the street or next door to their own homes and asked that their concerns be taken seriously.
Chief Building and Zoning Inspector Keller explained that notices of violation had been issued to the owner, who had obtained permits to complete siding repairs, but because
progress had not been made, the City had proceeded with legal action through the Law Department and Prosecutor's Office. Law Director Mcconville stated that he would speak with Rick Perez (prosecutor) and request that the court establish tighter deadlines to encourage compliance or move the case forward more quickly.
Regarding the recent call regarding the house, Chief Schultz stated that he was not yet familiar with the reported incident but would review the police call and have the property checked again.
Jeff Maleki, 1249 5. Beachview Road, Willoughby, Ohio - Regarding the McKinley project and major subdivision preliminary plat approval application, Mr. Maleki stated that the application listed only a single parcel number (27B056B000250) which he states is incorrect and, according to the County Auditor's records, does not exist. Mr. Maleki noted that the corrected parcel number (27B056C000250) corresponds only to the McKinley Building property, consisting of 2.96 acres, and stated that the application should have included all five affected parcels from the beginning.
Mr. Maleki also expressed concern about the application's signature dates. He pointed out that the document appeared to have been electronically signed on May 9, 2025, while also indicating a signature date of March 6, 2026. He stated that the discrepancy raised questions about the accuracy and transparency of the application. In his view, these issues should have been identified and corrected during review by the Building and Zoning Department, the City Engineer, and the Law Department. He concluded that because only one parcel was included on the application, despite multiple parcels being involved, the matter should be corrected and resubmitted through the review process, including Zoning, Planning, and City Council. Mr. Maleki emphasized that technical details are important and that accuracy in the application process is essential.
Mary Feathers, 886 Bellevue, Willoughby, Ohio - Ms. Feathers stated there is a rat issue in her neighborhood, and she wanted to let the City know.
Jeff Maleki, 1249 5. Beachview Road, Willoughby, Ohio - Mr. Malecki stated that Council had approved the minutes from the previous meeting, during which he requested the removal of a few people. While acknowledging that his request for their removal may have been excessive, he stated that some form of public accountability is warranted. Mr. Maleki stated that the issues he previously identified should have been caught by the Building Department, Engineering Department, and Law Department and that the public should apologize to the residents.
NEW BUSINESS
RESOLUTION NO. 2026-78 Motion carried 6 to 0
A resolution approving EAS #6-4-26 for the construction of an addition to the existing building located at 38264 Willoughby Parkway (US Foils).
This EAS was discussed earlier this evening during the Environmental Planning Committee meeting.
ORDINANCE NO. 2026-79 Motion carried 6 to 0
An ordinance amending Chapter 1131 of the Codified Ordinances of the City of Willoughby, Ohio, titled, "One-Family Residential Districts".
Mr. Carr stated that the proposed legislation would eliminate two-family dwellings from the R-50 district, noting that the change was the outcome of prior discussions related to the McKinley project.
Mr. Tomaselli raised concern regarding the continued conditional allowance for multifamily uses, specifically duplexes, within the one-family residential district unless the development qualified as a senior citizen development. He questioned the rationale for leaving any condition that would allow multifamily dwellings in the R-50 district in the legislation, noting that the existing language permitted two-family dwellings and senior citizen developments as exceptions. He suggested striking the entire line so that the R-50 district would clearly permit only one dwelling per lot. Mr. McConville stated that the amendment could be made during the meeting. He stated that, if amended as discussed, the section would read simply that not more than one dwelling shall be permitted on a lot, with the remaining language struck. Mr. Carr asked whether anyone disagreed with making the proposed change. Ms. Sievers agreed that striking the phrase was appropriate, explaining that duplexes were not permitted on other lot sizes and that allowing them on the smallest lot size would not be logical.
Mr. Tomaselli raised an additional concern regarding accessory building regulations for existing two-family dwellings. He stated that, because the proposed legislation removed two-family dwellings from certain zoning provisions, it also appears to remove language that allowed existing multifamily or two-family dwellings to have accessory buildings up to 1,000 square feet. He noted that existing duplexes, such as those located on Lincoln, could be negatively affected if the allowable accessory building size were reduced to 800 square feet. He stated that the concern was not necessarily a major objection, but that existing lawful residences should not inadvertently lose rights related to accessory structures.
Mr. McConville agreed with the concern, explaining that existing two-family dwellings would effectively be grandfathered in and could later seek permits for accessory buildings. Without retaining the applicable language, those property owners could be left without clear regulations governing what they may build. Mr. McConville agreed that retaining the accessory building language made sense to avoid creating a future problem for residents who may need to replace or construct a permitted accessory structure. Mr. McConville stated that this issue could be addressed by moving to eliminate Section 5 of the proposed ordinance.
RESOLUTION NO. 2026-80 Motion carried 6 to 0
A resolution authorizing an expenditure in the amount of $12,320.00 from the Public Art Fund to cover utility boxes in the City in conjunction with the Willoughby Arts Collaborative, and declaring an emergency.
Mr. Carr stated that the project began with a small section in each ward and has now progressed to the point where nearly all of the locations will be completed. Ms. Keller stated the money for this project comes out of the Public Art Fund.
Ms. Sievers asked how often the wraps need to be replaced. Ms. Keller stated that the expected replacement timeline was approximately five to six years; the first group installed in 2019 still appears to be in good condition, with no noticeable fading or deterioration of the vinyl. Mr. Tomaselli asked whether only boxes located in the public right-of-way are wrapped, or whether boxes on private property are ever included. Ms. Keller stated that the program applies only to public locations; wherever there is a traffic light, there is an associated electrical box, and those are the boxes selected for wrapping.
Mr. Tomaselli stated there is a large box on the Andrews Osborne property on Kirtland Road. Mr. Carr suggested a discussion with Andrews Osborne to determine whether they would be interested in working with the Arts Collaborative to identify an artist and the company that performs the wrapping, with the understanding that Andrews Osborne would be responsible for the cost.
ORDINANCE NO. 2026-81 Motion carried 6 to 0
An ordinance replacing Chapter 1351 of the Codified Ordinances of the City of Willoughby, Ohio, titled, "Erosion and Sediment Control", in its entirety, and declaring an emergency.
Mr. Carr stated that Tim Lannon had sent out a detailed memorandum regarding the next two items, noting that both were the result of an Ohio EPA notice requiring changes to the City’s ordinances in order to bring them into compliance. Mr. Lannon explained that the City operates under a five-year permit and that the current permit period has expired, making an update necessary. He stated that the ordinances represent the baseline requirements established by state and federal regulations.
Mr. Tomaselli asked whether adopting the more stringent requirements would place the City at risk of immediately violating its own ordinance. Mr. Lannon stated that the state regulations are already in effect. The City has been following the state regulations, and the City’s ordinance simply needs to match those requirements. He explained that any applicant engaged in earth-disturbing activities must comply with state code when it is more stringent.
ORDINANCE NO. 2026-82 Motion carried 6 to 0
An ordinance replacing Chapter 1352 of the Codified Ordinances of the City of Willoughby, Ohio, titled "Storm Water Management", in its entirety, and declaring an emergency.
RESOLUTION NO. 2026-83 Motion carried 6 to 0
A resolution adopting the Tax Budget of the City of Willoughby, Ohio, for the Fiscal Year beginning January 1, 2027; submitting same to the Lake County Auditor, and declaring an emergency.
Mr. Carr stated this is the annual tax budget that needs to be submitted. Ms. Hoffman stated that the tax budget assumes every dollar budgeted for this year will be spent (which doesn’t happen); the projected ending balances for this year will become the beginning balances for next year.
RESOLUTION NO. 2026-84 Motion carried 6 to 0
A resolution authorizing the Mayor to enter into an agreement with the Board of Lake County Commissioners to participate in the Urban Entitlement Community Development Block Grant (CDBG) Program and for the utilization of funds made available by the Housing and Community Development Act of 1974, as amended, and declaring an emergency.
Mayor Fiala stated that the legislation allows the City to qualify for Community Development Block Grant (CDBG) funds and noted that the request had come to the City rather abruptly approximately one week earlier. Mr. McConville explained that the request came from Lake County. In order for the county to renew its eligibility for CDBG funding, which it then distributes to communities within the county, the county must enter into cooperative agreements with municipalities throughout Lake County. He stated that the county asked the City to enter into the agreement so that the County may renew its eligibility with the federal government.
RESOLUTION NO. 2026-85 Motion carried 6 to 0
A resolution authorizing an expenditure in the amount of $98,811.40 for the purchase of two (2) 2027 Ford Police Interceptors from Statewide Ford for use by the Willoughby Police Department, and declaring an emergency.
Mr. Carr stated this purchase was discussed during capital but being paid out of the Safety Levy Fund.
RESOLUTION NO. 2026-86 Motion carried 6 to 0
A resolution authorizing an expenditure in the amount of $91,855 for the purchase of one (1) 2027 Ford F-600 Cab and Chassis with Utility Tool Body from Classic Ford for use by the Sewer Department, and declaring an emergency.
Mr. Carr noted that Mr. Knecht had previously distributed a memo regarding the purchase but questioned the funding source. Ms. Hoffman explained that the Sewer Department operates through enterprise funds and that capital equipment purchases are not made from operating funds. Instead, such purchases are budgeted within the department’s specific fund budget. Once the budget is approved, the allocated capital amount is included in the appropriate budget line item.
Mr. Knecht stated that the existing truck had provided approximately 20 years of service and had reached the end of its useful life. Mr. Tomaselli asked whether the truck was already available in inventory. Mr. Knecht responded that it would need to be specially ordered because no units were currently available. The vehicle will be purchased as a 2027 model. Mr. Knecht stated that the manufacturer currently expects the chassis to be built in September or October, with the body upfit completed by the end of the year.
RESOLUTION NO. 2026-87 Motion carried 6 to 0
A resolution authorizing an expenditure in the amount of $14,491.25 for the construction of residential sidewalks in the City by All Ways Construction LLC, and declaring an emergency.
Mr. Carr stated this was referenced in Mr. Lannon’s memo. The work is for the installation of residential sidewalks to fill gaps on several streets. Mr. Lannon stated the residents will pay for the work, but the City must initially fund the work. The City’s estimate was approximately $20,000, while other quotes were closer to $25,000, making this bid lower than anticipated and below the costs previously communicated to residents. Mr. Lannon noted that the project is not subject to prevailing wage requirements and that proposals were solicited from smaller concrete contractors, resulting in more competitive pricing.
RESOLUTION NO. 2026-88 Motion carried 6 to 0
A resolution authorizing the City Engineer to prepare plans and specifications and to advertise for bids for the 2026 Pavement Repair Program, and declaring an emergency.
Mr. Carr stated that the proposed program targets approximately $1.2 million in road resurfacing work and asked whether a list of streets had been finalized. Mr. Lannon explained that the street list is still being developed using the recently published pavement condition report. In addition to pavement ratings, the City is considering planned utility and stormwater projects to avoid resurfacing roads that may require future excavation. A final list is being prepared and is expected to be included in the bid documents. Mr. Carr asked that the street list be shared with Council before or when the project is advertised for bids. Mr. Lannon stated that funding of $1 to $1.2 million will not go far, although he will work to maximize the amount of roadway improvements completed. Mr. Tomaselli asked whether the program includes River Street. Mr. Lannon explained that the River Street (State Route 174) project is funded separately; 80% ODOT, 20% OPWC, 40% City. Lincoln Avenue will also be paved separately following completion of the stormwater project, with costs paid from stormwater funds due to project-related damage.
RESOLUTION NO. 2026-89 Motion carried 6 to 0
A resolution authorizing the Director of Parks and Recreation to prepare specifications and to advertise for bids for backstops and fencing for baseball fields in the City, and declaring an emergency.
Mr. Carr asked whether the project costs would be shared with the baseball league. Ms. Keller explained that the baseball league funded a new speaker system at Todd Field this year and may be asked to contribute to the fencing project if additional funding is needed. Field improvements are generally a shared effort, although any contribution to this project has not been determined. Mr. Tomaselli asked whether netted backstops could be used and removed during the winter. Ms. Keller confirmed that the nets can be removed while the poles remain, which could improve longevity, although installation costs may be higher. Ms. Keller confirmed this work is for next year.
RESOLUTION NO. 2026-90 Motion carried 6 to 0
A resolution approving Change Order No. 1 in the Lakeshore Boulevard East Equalization Basin Project Phase 1 with J. Severino Construction Inc., and declaring an emergency.
Mr. Knecht explained that the change order extends the project completion date from June 12, 2026, to January 2027 at no additional cost. Material delivery delays pushed the work back, and the start of the Phase 2 project would have created conflicts with the contractor’s schedule. As a result, the contractor elected to postpone its work until Phase 2 activities are complete.
RESOLUTION NO. 2026-91 Motion carried 6 to 0
A resolution authorizing the Mayor to enter into a second amendment to agreement for Transit Accessibility Grant from the Laketran Sidewalk Grant Program Project in the amount of $34,834.00 to provide financial assistance in the Ridge Road Sidewalk Project, and declaring an emergency.
Mr. Carr stated that the project had previously required additional funding and that Laketran had increased its contribution based on the project bids. Mr. Lannon confirmed that the additional funding reflects the difference between the original grant application and the actual bid costs.
RESOLUTION NO. 2026-92 Motion carried 6 to 0
A resolution authorizing the Mayor to enter into a contract with C.A. Agresta Construction Co. in the amount of $194,714 for the Ridge Road Sidewalk Project, and declaring an emergency.
Mr. Carr stated this is the funding for the project referenced in the previous Resolution. Ms. Hoffman stated the additional funding (approximately $30,000) would come from the Road and Bridge Fund. Mr. Carr confirmed that the project would fill the sidewalk gap along Ridge Road between the Wickliffe border and the commercial area near Bob Evans. Mr. Lannon explained that the project will connect existing sidewalks at Maple Grove to the sidewalks farther south, completing the missing link along Ridge Road. Mr. Lannon clarified that the $194,714 covers just the construction costs of the project.
RESOLUTION NO. 2026-93 Motion carried 6 to 0
A resolution authorizing the Mayor to enter into an agreement with Motorola Solutions, Inc. in the amount of $131,633.24 for the purchase of Motorola Police Cruiser Mobile Video Cameras necessary to the operation of the Willoughby Police Department, and declaring an emergency.
Mr. Carr noted that the purchase was included in Chief Schultz’s memo and would be funded through the Safety Levy Fund. Chief Schultz explained that the cameras are a critical tool for documenting traffic stops, incidents, crash scenes, pursuits, and interviews. The current system is nine years old, and although the server was replaced last year, the existing cameras are reaching the end of their useful life. Chief Schultz stated that the purchase includes 17 cameras. He added that the department has applied for grants and expects to receive partial reimbursement, although the state has not yet finalized award amounts. He also explained that the department prefers to replace all cameras at the same time, so they are fully compatible with the new server system.
Mr. Carr asked whether any grant reimbursement would be returned to the Safety Levy Fund. Ms. Hoffman explained that grant funds are often deposited into the Capital Fund, but the City could reimburse the Safety Levy Fund or use the funds for future equipment purchases.
RESOLUTION NO. 2026-94 Motion carried 6 to 0
A resolution authorizing the Mayor to enter into a contract with Trax Construction Co. in the amount of $489,684 for implementation of the Lincoln Avenue Storm Sewer Replacement Project, and declaring an emergency.
Mr. Carr stated that bids came in higher than expected. Mr. Lannon explained that only two bids were received, limiting competition. He added that the grant documents were finalized on July 1, making this the first opportunity to award the contract. He stated the contractor expects to complete the work by year-end. The City left the completion date flexible to encourage more competitive bidding. He also noted that Trax Construction recently finished the Vine Street project.
Mr. Garry asked whether the project was connected to the Vine Street improvements. Mr. Lannon explained that it is a separate project focused on replacing failed storm sewer infrastructure, much of which dates back to 1923, including on Lincoln Avenue and nearby side streets.
RESOLUTION NO. 2026-95 Motion carried 6 to 0
A resolution authorizing the Mayor to enter into a contract with T.C. Construction Co., Inc. in the amount of $299,443 for implementation of the 2026 Concrete Pavement Slab Replacement Project, and declaring an emergency.
Mr. Lannon stated that the bid was exceptionally competitive. He noted that the contractor, TC Construction, has successfully completed the City’s concrete program four of the last five years and is very familiar with the work.
RESOLUTION NO. 2026-96 Motion carried 6 to 0
A resolution amending Resolution No. 2026-25 to provide for current expenses and other expenditures of the City of Willoughby, Ohio, during the period ending December 31, 2026, and declaring an emergency.
Ms. Hoffman stated this covers an additional $20,000 for the amphitheater project.
RESOLUTION NO. 2026-97 Motion carried 6 to 0
A resolution authorizing the Mayor to enter into a contract with Protect-A-Cote, Inc. in the amount of $550,000 for the Todd Field Improvements Project, and declaring an emergency.
Mayor Fiala explained that the project involves using approximately $600,000 in state capital grant funds awarded in 2022, less about $50,000 already spent on engineering. He emphasized that the City must move forward with the project or risk jeopardizing future state funding opportunities. In addition, approximately $471,000 in County ARPA funding must be spent and construction started by September to meet grant requirements. To meet those deadlines, the City scaled back the original amphitheater concept, which was estimated at nearly $2 million, and shifted the focus toward site improvements and riverfront access. After a design-build process and review of the lone bidder, staff recommended moving forward to ensure the grant funds are utilized.
Mr. Carr noted concerns raised by the baseball community have been addressed, as the revised project will not impact the Todd Field ballfields. Instead, improvements will be located near the former playground area. He added that, rather than constructing a large amphitheater, the project will include a smaller gathering space capable of accommodating the City's portable stage. Mayor Fiala explained that the project area extends to the former Glen Avenue Bridge abutment near the end of Glen Avenue. The City plans to fill the existing culvert and pave the area, creating a flat space that can accommodate activities such as food trucks and community gatherings. The improvements will also include an overlook near the bridge abutment and approximately 650 linear feet of riverfront trail, which will connect to the future bridge crossing and the Chagrin River Trail.
RESOLUTION NO. 2026-98 Motion carried 6 to 0
A resolution imposing a temporary moratorium for a period of one year, on the granting or issuing of any permits and the consideration, review or approval of any plans for Data Centers within the corporate limits of the City of Willoughby, and declaring an emergency.
Mr. Carr stated that the proposed moratorium resulted from discussions with the Mayor. While Willoughby generally lacks sites large enough to accommodate major data centers, there is one parcel that could potentially support such a development. The intent of the legislation is to proactively prevent that possibility while the City evaluates the issue.
Mayor Fiala explained that the Riverside Commons property has been the subject of litigation for more than 20 years. Although there is no indication that the property owner intends to pursue a data center, the site is large enough to accommodate one. He stated that the moratorium is a precautionary measure that allows the City time to monitor ongoing state discussions regarding data center regulation and their impacts on utilities, water consumption, and local economic benefits. He noted that Council could repeal the moratorium at any time if circumstances change.
Mr. Luciano asked whether the ordinance's definition of a data center was intentionally broad and whether additional zoning regulations may eventually be needed. Mr. McConville confirmed that the definition was drafted broadly to avoid loopholes. He added that it may be beneficial to wait for potential state legislation before adopting local regulations, as future state guidance could provide municipalities with additional authority and direction. If necessary, the City could later consider either a permanent prohibition or specific zoning regulations.
Mayor Fiala stated that Riverside Commons was originally envisioned as a retail and commercial development. However, market conditions have changed, and portions of the site may now be better suited for light industrial development. As a result, the City may revisit the property's zoning and future land use plans. He emphasized that the City's primary concern is preventing a large-scale data center from locating on the site, particularly given the availability of major power and water infrastructure serving the property.
NOTE:
For accuracy, this section has been copied from the council meeting minutes
MAYORS REPORT
Mayor Fiala thanked Ms. Keller and her team for the excellent work regarding the 4th of July event at AOA and Fine Arts Association. He stated that this week is the ArtsFest.
DIRECTOR’S REPORTS
Law Director Mcconville - Mr. Mcconville thanked Council for the feedback on the e-bike and golf cart ordinances. He will incorporate the comments and draft a tandem ordinance addressing other micro-mobility devices for consideration. He stated he will also speak with Mr. Rick Perez regarding the Ridge Road property mentioned by residents during public comment.
Service Director Knecht - Mr. Knecht thanked Council for the approval of Resolution Nos. 2026-86 and 2026-90. He stated he wanted to recognize Matt Turosky at the WPCC for receiving the Ohio Water Environment Association's Pretreatment Person of the Year Award. Since joining the City in 2020, he stated that Mr. Turosky has improved and streamlined numerous processes, helping make the facility a model for others.
Regarding the traffic signal at SR 84 and Shankland, Mr. Garry asked that since traffic only travel one way in each direction, could the light be changed to flashing mode? Drivers seem to be waiting unnecessarily at red lights. Mr. Knecht stated he would see if an adjustment can be made.
Mr. Tomaselli stated he has concerns about the portable road-closure sign at Kirtland and Johnnycake during the SR 84 construction. The message is causing confusion, and some drivers stop or turn around because they think the closure is nearby. He suggested that the sign could be moved or the message revised to indicate a detour ahead. Mr. Knecht stated he will take a look at the signage and see if improvements can be made. Mr. Luciano stated it may also help to direct through traffic to Route 20 earlier to reduce congestion on SR 84.
Mr. Tomaselli stated that the retaining wall area at the top of Johnnycake had overgrowth that appears to have been cleared, which has exposed rusted pipes and deteriorated covers. The area now looks unsightly and may need attention. He suggested removing the covers. Ms. Keller stated that the Arts Collaborative has expressed interest in creating a mural there, but ownership of the property is unclear. That could be a potential solution for improving the appearance.
City Engineer Lannon - Regarding the SR 84 construction, Mr. Lannon stated a major obstacle was removed when ODOT reopened northbound SR 174 between Route 6 and SR 84. That project required a detour to Route 306, limiting options because overlapping detours were not feasible. As a result, the City has asked Great Lakes Construction to propose a wider detour using Kirtland Road and Shankland Road, and possibly Route 20, to reduce traffic on neighborhood streets such as Willowcroft, Harlow, and Arlington. Additional changes may follow as conditions evolve.
The next phase will involve restrictions on River Street (SR 174), expected to begin within the next week or two. Although ODOT has not released a formal schedule, Great Lakes Construction plans to move directly from the current project to River Street to continue retaining wall work. That phase is expected to last about seven weeks. Mr. Carr asked if the contractor will be working on a newly paved road. Mr. Lannon stated yes; there is also a new water main in place, and restoration remains a priority.
Mr. Tomaselli asked if the River Street work will be completed before the Downtown Willoughby 5K in September? Mr. Lannon stated that construction will likely still be underway. River Street will be closed to through traffic during work hours, but weekends may allow limited access. The City should review whether accommodations can be made for the 5K route. Mr. Luciano asked if there is any chance of removing the detour sign on Route 20 that directs eastbound traffic onto Willowcroft? Mr. Lannon stated the goal is to establish a wider posted detour using major roads and additional signage through downtown to keep more through traffic off Willowcroft.
Police Chief Schultz - Chief Schultz thanked Council for the passage Resolution Nos. 2026-85 and 2026-93. Mr. Carr asked for an update on the police station project and the timeline for an open house. Chief Schultz stated they are currently waiting for permanent electrical power to be installed. Once that is complete, interior work can move forward more quickly, and the contractor should be able to provide a more definite schedule for completion and public access. The main issue has been a delay in receiving the transformer and electrical switchgear. Once FirstEnergy completes its work, the contractor plans to finalize the project schedule. He stated that the power installation has been delayed several times, but he is hopeful progress will accelerate once it is completed. At that point, there should be a clearer timeline for tours and occupancy. Regarding the two new patrol cars, Chief Schultz confirmed the vehicles will need to be ordered. Mr. Luciano thanked Chief Schultz for the increased police presence around the Willowcroft construction area. Residents appreciate seeing officers monitoring traffic and speeds.
Parks & Recreation Director Keller - Ms. Keller thanked Council for the passage of Resolution Nos. 2026-80, 89 and 97. The Last Stop Willoughby Parade is scheduled for August 8th at 2:00 p.m. Please meet at Immaculate Conception at 1:30 p.m. Mr. Carr asked about the revenue for the pool and golf course. She stated the pool concession is up $10,000 over last year. The golf course is steady, about the same as last year. The behind the scene tour at Osborne Park is scheduled for Sunday, July 26th from 1 to 2:30
p.m. at the north pavilion.
Finance Director Hoffman - Ms. Hoffman thanked Council for the passage of Resolution No. 2026-83 and 96.
COUNCIL REPORTS
Ms. Sievers - Ms. Sievers stated she will be hosting a Ward 1 meeting on July 23rd at 7:00 p.m. at the north pavilion at Osborne Park. The alternate location is at City Hall if the weather is bad. She thanked Mayor Fiala for using ARPA funds for the new sign at Osborne Park.
ADJOURNMENT
The Regular Council Meeting adjourned at 8:20 p.m.
COMMENTS BY COUNCILMAN KARY
For your information, I would like to share a few items that are being discussed by Council currently:
· E-Bike legislation. We hope to establish tangible, enforceable, and realistic legislation to place some control on the use of these vehicles.
· Discussion and plans to implement better control and management of some of our parks, such as Osborne Park. We need to place some guidelines in place to set hours of use that is realistic and fair to our residents and guests.
· I have not had a Planning Commission meeting for weeks. This is very unusual. When applications pick up, I will keep you posted on projects proposed for the City, and especially Ward 2.
As we move through this summer, I will be sharing what’s happening with Legislative changes and Projects.
The Gas Station planned for the corner of Tamarac and Lost Nation is still in its early stages. Construction is expected as soon as all the Engineering has been approved, financing and Contactors secured. At this time, I know that
the Gas to be sold will be:
SHELL
The Fuel and Kitchen service will be called
RoRo’s (after the Owner’s son’s nickname)
More later………..
NOTE
The views I express in these Council Meeting Summaries are my own and do not reflect any official view or position of the City of Willoughby. The “official” Council Minutes are posted on the
City of Willoughby Website
https://willoughbyohio.com/city-council/